Transformed Knowledge Management with M-Files and M-Files Hubshare

Implementing M-Files and M-Files Hubshare has revolutionized Toll Brothers' knowledge management processes, leading to significant operational improvements. Employees can now locate documents within seconds instead of searching through multiple systems or folders. "Searching for documents used to be a challenge; now, with M-Files, everything is right at our fingertips," said Mike. Teams across different locations can seamlessly access and update project documents in real-time, reducing miscommunication and errors. Automating the organization and retrieval of documents has minimized time spent on administrative tasks, allowing employees to focus on higher-value activities. As a result, the company's workflows have become more efficient, and they are on track to establishing a single source of truth for all their architectural data.

Bobby Henry, Technology Specialist at Toll Brothers, added, "The metadata card automation that's built into the admin console has been super helpful because there are a lot of different triggers that you can put into place. They will automatically fill or hide or show different metadata properties, which helps the users to figure out what information they need to put in."

Significant Cost Savings and Efficiency Gains

By implementing M-Files, Toll Brothers has achieved significant cost savings, reducing licensing expenses by over 30% compared to its previous solution. Additionally, the migration to M-Files is expected to save approximately 28% a year by retiring legacy applications and eliminating redundant data repositories. Employees are saving an estimated 2-3 hours per week, with over 2,000 users benefiting from improved efficiency. The system offers centralized document management, eliminating silos and reducing duplication, while metadata-driven search functionality makes it easy to quickly find the right information.